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Transferring Credit From Study Away

 
This process is essential for getting approval for the courses you plan to take while you're away. Please keep in mind that you can only transfer 4 courses from your host program back to Oberlin. However, due to scheduling conflicts, available space, pre-requisites, etc. you may not be able to get into your first-choice courses. So please seek approval for <b>more than</b> 4 courses (there is space on the form for 8 courses). 

1. It is no longer necessary to meet with Dept. Chairs in-person to receive approval for your study away courses:
  • You can complete the Transfer of Credit (TOC) Form either electronically (fillable PDF) or by printing and completing it by hand. You’ll then email the form to the relevant Dept. Chairs for their review.
  • The Chairs can either complete their portion of the form and return it to you…OR…they can review the form and simply reply to you in an email stating that they approve the courses to transfer.
  • If the Chair is replying via email it’s important for them to specify how the course will transfer back to Oberlin:
    • For example; “I approve this course to transfer back to Oberlin as an upper-level major requirement” 

2. Participating in an AFFILIATED Program?
  • List on the TOC Form all of the courses you will take during your semester away
  • You must then seek approval for courses that you plan to transfer into your major/ minor from you Dept. Chair
  • However, courses that will transfer back to Oberlin as General Elective Courses do NOT need approval from anyone. They simply need to be listed on the form.
 
3. Participating in a NON-AFFILIATED Program?
  • List on the TOC Form all of the courses you will take during your semester away
  • You must seek approval for courses that you plan to transfer into your major/ minor from you Dept. Chair
  • AND you must seek approval for courses that you plan to transfer as General Elective Courses:
    • Approval for Gen. Elective Courses must come from the Chair of the most relevant academic department:
    • For example; if you’re a BIO major taking an ECON course, approval for the ECON course needs to come from the Chair of Economics. 

4. Taking a course that was not originally listed on your TOC Form?
  • You will need to complete an additional TOC Form for any new course(s) that were not originally listed/approved
  • ALL new major/minor courses must be approved by the Dept. Chair
  • New General Elective Courses must be approved only if you’re participating in a Non-Affiliated program

5. When Should I Submit My TOC Form?
  • The sooner the better:
    • Getting the appropriate approvals for your courses away is the only way to ensure they transfer back to Oberlin
  • If you already know what courses you’ll be taking, please complete the TOC Form now
  • If you are still waiting to find out which courses you get into, or even which courses will be offered, please submit the TOC Form no later than the end of the add/drop period on your study away program. 

6. Where Should I Submit My TOC Form?
  • You can upload the completed version of your TOC Form into your application on the Oberlin Study Away Portal
  • If you received email approvals from Dept. Chairs, please forward those emails to Mike Rainaldi in the Office of Study Away